Master Circular No. 10
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The instructions issued by the
Railway Board from time to time on the subject of grant of special casual
leave are contained in several letters. It has now been decided by the
Railway Board to issue a Consolidated Master Circular, as below,
incorporating all the instructions issued so far on the subject for the
information and guidance of all concerned.
i. For
attending to work connected with running/administration of Railwaymen's
Cooperative Societies;
ii. For
promoting small family norms under the Family Welfare Programme;
iii. For
participation in sports events;
iv. Attendance
as officials at meetings of Trade Union/Federation;
v. Participation
in cultural activities like Drama, Music competitions;
vi. Scout
work;
vii. Occasions
like Voluntary Donation of Blood; attendance at meetings of Technical/
Scientific institutes; attendance at courts a jurors/assessors; participation
in Republic Day parade; unavoidable absence due to civil disturbances; etc. ;
3.
Annexure
'A'
4.
Annexure
'B'.
5.
Annexure
'C'.
6.
Annexure
'D'.
[Ref: Board's letter No. E(W)75
WE 6/13 dated 12.05.1980]
i. Special
casual leave up to a maximum of 30 days in a calendar year may be granted to
Railway employees and also apprentices and trainees who are scouts or Rover
scouts for attending camps or rallies or when engaged on scouting duties on
instructions from Scouting authorities. If a Railway servant, while on
special casual leave on scouting duties, is injured and is required to be
hospitalised the period of his absence due to hospitalisation should be
regulated as special casual leave but the limit of 30 days of special casual
leave in a calendar year on scouting duties including the period of absence
on account of injuries/hospitalisation should not be exceeded.
[Ref: Board's letter No. E(W)83
SP 1/4 dated 12.08.1983]
ii. Special
casual leave, when sanctioned for scouting work, may be combined with casual
leave or regular recorded leave. When regular leave is granted in combination
with special casual leave, casual leave cannot also be granted in
combination.
[Ref: Board's letter No. E(W)80
WE 6/21 dated 05.01.1983]
iii. The
term 'scouting duties' covers activities of Committee Members and other
office bearers in attending meetings of the HQrs. or District Associate
services rendered by Scouts/Guides for organisation of Scouting Conferences
etc., duly authorised by the Scouting officers concerned.
[Ref: Note (i) below sub-para (i)
of para 1104-Estt. Manual]
i. Members
of the St. John's Ambulance Brigade: Period of absence of Railway employees
who participate in the Republic Day parades held annually the rehearsals
connected therewith in their capacity as members of St. John Ambulance
Brigade should be treated as special casual leave.
ii. Railway
servants other than the members of the St. John's Ambulance Brigade: The
period of absence of a Railway employee who participates in Republic Day
parades and celebrations can be treated as special casual leave only when the
Railway employee participates in such events under the orders of the Central
Government. In cases where the Railway employees are deputed on a request by
a State Govt., special casual leave will be sanctioned where the Railway Administration
specially permits the Railway servant concerned and also considers that such
participation or assistance is essential for the success of the programme and
is in the public interest.
[Ref: Para 1104 (ii) of
Establishment Manual]
7.
8.
Attendance
of Government servants at the meetings listed below has been recognised as
being in the interest of the Government-
Annual General Meetings of the
Institution of Engineers (India), Calcutta and its Regional Centres, and of
the Institute of Railway Accountants and Auditors (Calcutta).
Meetings of the local Associations
of the Institution of Engineers.
The Annual General branch meetings
of the Indian, Western and Eastern centres of the Institution of Mechanical
Engineers (Railway Division) and of the Indian Medical Association or the
Association of the Surgeons of India or the Association of Physicians of
India or the meetings and conferences arranged by the Institute of Costs and
Works Accountants.
The annual conferences of the
Indian Statistical Institute.
The annual Session of the Indian
Science Congress.
Regional Centres of the Permanent
Way Institutes,
Meetings of the Sectional Committee
set up by the Bureau of Indian Standards.
Meetings of the Advisory Committee
of the Indian Council of Medical Research.
Meetings of the Institution of
Telecommunication Engineers.
Meetings of the Institute of
Permanent Way Engineers.
The All India Malaria Conferences,
The Annual Conferences of the All India Tuberculosis Association, the Annual
Conferences of Indian Public Health Association, The Annual Conference of
Association of Family Planning, the Annual Conference of the Indian
Association of Occupational Health, Two meetings of the Bombay Railway Signal
and Telecommunications Society in a Calendar Year. Annual Convention of the
Institute of Indian Foundrymen, Calcutta, Annual meeting of the Institute of
Rail Transport.
Any one meeting of the Institute of
Rail Transport in a year when attended by the Members of the Institute.
Annual General Meetings of
Institution of Chemists (India).
Joint Chemical Convention (Annual)
of the Chemical Research Committee of the Council of Scientific and
Industrial Research (Ministry of Education, Government of India), the Institution
of Chemists (India), the Indian Chemical Society and the Society of
Biological Chemists (India).
Cases not covered by the above
should be referred to the Railway Board for orders.
The time spent by the Railway
servants in attending such meetings, when they are permitted to attend the
meetings at their own request, will be treated as special casual leave.
2.
Railway
Doctors who are either Members of the following Associations or who read
papers may be permitted to attend such meetings at their own request, the
period of absence being treated as special casual leave. Special Railway
passes may also be given for the journey to and from the place of meetings
but no road mileage or daily allowance for halts at the place of meeting
would be allowed.
The Annual Conference of
Association of Radiologists, Annual Conference of Association of
Ophthalmologists, Annual Conference of Association of
Oto-Rhine-Laryngalogists, Annual Conference of India Society of
Anaesthetists, Annual Conference of Association of Gynaecologists and
Obstetricians, Annual Conference of Association of Nurses, Meetings of the
Dental Council of India, Annual Conference of All India Dental Association.
Annual Conference of Indian Academy
of Paediatrics.
Annual Conference of Cardio-logical
Society of India.
Annual Conference of Association of
Neurologists of India.
Indian Association of Pathologists.
The Annual Conference of the Indian
Association for Chest disease.
The Indian Society of
Gastro-enterology.
National Congress on Occupational
Health.
Dermatological Society of India.
Annual Conference of Indian
Psychiatrists Society.
Annual Convention of the Indian
Hospital Association.
Indian Association of Preventive
and Social Medicine.
Thoracic Surgical Conference.
Annual General Meetings of Railway
Signalling and Tele-Communication Engineers.
Annual Seminars of the Institute of
Town Planners, India.
Indian Orthopaedic Association.
[Ref: Rule
1689- R. II/1987 edition]
Railway servants volunteering to
donate blood to Railway Centres may be granted special casual leave to cover
the outward and inward journeys and one day's stay at the Centre, in cases in
which it is necessary to undertake a journey for going to the Centres. In
other cases, a day's special casual leave may be granted if the blood is
donated on a working day.
[Ref: Para 1104(x) of the
Establishment ManualBoard's letter No. 62/H/199
dated 29.04.1963]
The absence of the Railway
employees who take part in Annual Meet shall be treated as special casual
leave without payment of any travelling allowance.
[Ref: Para 1104 (xi) of
Establishment Manual andBoard's letter No. E (G) 63 LE2/25 dated 04.03.1964]
Time spent by Railway employees
attending Courts as Jurors or Assessors with the permission of their
respective Heads of Deptt should be treated as special casual leave.
[Ref: Para 1104(iv) of
Establishment Manual andBoard's letter No. E(G)55
LE 2-127/3 dated 18.12. 1957]
i. The
absence of Railway employees for the days on which they take the Hindi
examinations may be treated as special casual leave subject to the condition
that in the case of employees taking a third chance no such privilege will be
allowed.
[Ref: Board's letter No. Hindi/57/6/HE
dated 05.10.1957]
ii. The
concession of special casual leave on the days of examination allowed to
employees appearing at Hindi examinations conducted by the Ministry of
Railways should be extended to employees appearing at Prarambik, Pravesh and
Parichay Hindi examinations conducted by the Rashtra Bhasha Prachar Samati,
Wardha. Railway employees who appear at these examinations privately will not
be entitled to special casual leave.
[Ref: Board's letter No. Hindi/60/5
dated 02.07.1960]
iii. Facility
of special casual leave allowed to Railway employees for appearing at Hindi
examinations is applicable to Group 'D' employees also.
[Ref: Hindi/61/5/1dated
20.05.1961]
iv. A
Railway employee, who is an office bearer of the Kendriya Sachivalaya Hindi
Parishad may be granted special casual leave in connection with general body
meetings of the Parishad and on the occasion of its prize distribution
ceremony. The special casual leave is subject to a limit of five days in a
year including the time taken on journeys, subject to the condition that the
leave will be confined to the days on which the meetings/ceremonies are held
and the time actually taken on travel;
v. A
Railway employee, who is an office bearer of the Parishad may be granted
special casual leave up to a limit of five days for participation in the
meetings of the Central Committee at Delhi, depending on the distance of his
place from Delhi;
vi. Railway
employees, who are office bearers working in the Ministry of Railways and
proceeding to different places for attending to activities of the Parishad
other than those mentioned in sub-paras (iv) and (v) above may be granted
special casual leave up to a limit of twenty days in a year for the outward
and return journeys, subject to the condition that (a) the special casual
leave will be restricted to the time actually spent on the journeys; and (b)
for reckoning the limit of twenty days in a year, the special leave that may
have been availed in terms of sub-paras (iv) an (v) will be counted.
vii. The
special casual leave granted to an individual for any of the purposes
mentioned in (v) and (vi) above or for all the purposes mentioned in (iv),
(v) (vi) above together should not exceed twenty days in a year. The special
casual leave granted in terms of the above may be combined with casual Leave
only and not with any other kind of leave.
[Ref: Board's letter No. E(G)76
LE 1-24 dated 17.12.1976]
i. Territorial
Army Personnel, when released for Annual Training Camps may be allowed only a
total of leave for six days before and after the training in addition to
special casual leave to cover to and fro travel time prior to and after the
Annual training camp. The un-availed portion of special casual leave granted
on this account cannot be credited to the leave account of TA Personnel.
[Ref: Board's letter No. E(ML)83(10)20
dated 28.02.1984& E(ML)68 (10)J1 dated 05.02.1988]
ii. In
terms of Rule 20-B of the Territorial Army Act Rules, 1948, every officer
commissioned in the Territorial Army and appointed to the Railway Engineer
Groups shall be embodied for undergoing post-commission training for a
continuous period not exceeding 30 days excluding the period of journey. For
the purpose of Post-commission training, a Railway employee, when released
for such training may be allowed special casual leave for six days plus
special casual leave for the travel time to cover to and fro journeys prior
to and the post-commission training.
[Ref: Board's letter No. E(ML)87
(10)/3, dated 04.05.1987]
iii. In
both the situations mentioned in sub-paras (i) & (ii) above, the ceiling
30 days of special casual leave may be allowed to be exceeded.
Unless any specific instructions
are issued by the Board for any particular bandh, disturbances etc., HODs are
competent to grant special casual leave to their staff, subject to their
being satisfied that the absence is due to reasons beyond their control, in
the following cases and the position should be reported to the Board after
sanction: -
i. Failure
of transport facilities, if the distance to be travelled is more than 3
miles/5 KMs to the place of duty;
ii. In
case of picketing or disturbances or curfew, the above condition of distance
may not be insisted upon; and
iii. Disorganization
of train services either on account of train accident or floods, when no
other mode of transport could have been availed of to reach the place of
duty.
[Ref: E(LR)71/ST
2/9 dated 29.11.1972 E(LR)II/79
ST2/2 dated 24.08.1979,E(LR)II/81
ST 2/1 dated 03.11.1981,and E(LR)II
82/ST2/1 dated 28.04.1982]
iv. In
case of employees who proceed on leave but are unable to return to place of
duty owing to dislocation of train services on account of floods, subject to
their producing a certificate from the SM or supervisory staff in charge at
the station nearest to the breach indicating that the employee had reported
to him on a particular date and had to hold on at that station up to the time
of restoration of communication. Special casual leave in such cases can be
combined with any other kind of leave. (For those who proceeded on duty, such
forced halts may be treated as duty.)
i. A
Railway employee, who is assisting another Railway employee at inquiry
conducted by the Inquiring Authority under the Railway Servants (D&A)
Rules 1968, is eligible to grant of reasonable special casual leave.
[Ref: Board's letter No. E.51
RG6/20 dated 08.04.1953 -Provision reproduced in para 1.2 of the main
annexure to the Brochure on Railway Servants (D&A) Rules, 1968]
ii. A
Railway employee, assisting another Railway employee for inspection of
official documents in connection with inquiry under the R.S. (D&A) Rules,
1968 ordered against him, may be given at the discretion of the competent
authority, special casual leave up to a maximum of three days in one
disciplinary case.
[Ref: Board's letter No. E(D&A)64
RG 6/22 dated 23.07.1966, and E(D&A)64
RG 6/22 dated 02.02.1967]
iii. Special
casual leave granted under items (i) and (ii) above may be allowed to be
combined with either casual leave or regular leave as may be due and
admissible to the individual employee provided that the leave in continuation
of special casual leave so sanctioned is taken for reasons beyond one's
control, i.e., sickness etc.
[Authority: Board's letter
No. E(G)68
LE 1-17 dated 28.11.1968]
[Authority: Board's letter
No. E(G)62
LE 1/1 dated 15. 02.1962]
Period of absence of Railway School
Teachers when nominated by the State Government to attend the Educational/Science
Seminars etc. may be treated as special casual leave. No TA/DA will be
payable to them but may be allowed to retain the remuneration, if any,
received by them from the State Government concerned.
[Authority : Board's letter No.
E(G)72 LE 1/12 dated 11.06.1974]
There is no ceiling limit to the
grant of special casual leave in order to regularise the absence of the
Railway servants called up for training and duty in the Home Guards
Organisation.
[Authority : Board's letter No.
E(ML)66 ML8/17, dated 23.01.1967]
Railway servants embodied in the
Auxiliary Units may be permitted to combine the special casual leave granted
for the annual training with regular leave (not ordinary casual leave).
[Authority : Board's letter No.
E(G)63 LE 2-27. dated 25.07.1963]
Members of the Governing Body
should be given special casual leave for attending the meeting of the
Governing Body the special casual leave should be limited to a maximum of 15
days in a year.
[Authority : Board's letter No. 76
Sec./ Spl. 6/5/Pt. II. dated 24.04.1974]
In order to provide facilities to
the Central Govt. employees who reside at a place where the date of polling
is different from that at the place where their office is situated and where
the day of poll at the place of residence is not a public or closed holiday.
They should be given a day's special casual leave to enable them to exercise
their franchise.
[Ref: Board's letter No. E(G)82 LE
1/ 1, dated 18.05.1982]
i. While
referring to this master circular the original letters mentioned herein
should be read for a proper appreciation. The master circular is only a
consolidation of the existing instructions and should not be treated as,
substitution to the original circulars. In case of doubt, the original
circular should be relied upon as authority;
ii. The
instructions contained in the original circulars referred to, have only
prospective effect from the date of their issue, unless indicated otherwise
iii. If
any circular on the subject which has not been superseded has been lost sight
of, in the preparation of the master circular, the said circular which has
been missed through oversight, should not be ignored, but should be treated
as valid and operative.
References on the basis of which
the consolidated master circular has beei prepared.
12.
E.51 RG 6/20 dated
08.04.1953
(Provisions of letters mentioned
against S.Nos.12 to 14 reproduced in para 1.2 of the main Annexure to the
Brochure on R.S.(D&A)Rules, 1968 (1976 Edition)
16.
E(ML)87(10)3 dated
04.05.1987
17.
Paras 1104(i) to
1104(ii), 1104(iv), 1104(vi),1104(vii),1104(x) and 1104 (xi) of Establishment
Manual.
53.
E(LR)I/79 NM 1/57 dated
14.02.1980
54.
E(LR)I 84 NM 1/51dated
10.10.1984
*Letters available in the reference
books compiled by South Central Railway & Northern Railway and others.
Copies not attached.
ANNEXURE 'A'
Grant of Special Casual Leave to
Railway servants concerned with the managing/ administration of Railwaymen's
Cooperative Societies.
Special casual leave up to a
maximum of 15 days in a calendar year plus the minimum period required for
journeys from the place of duty to the Headquarters of the Cooperative
Societies is admissible to Members, Delegates of members. Managing Committee
members and/or office bearers of Railwaymen's Credit/Consumer/Housing
Cooperative Societies to attend meetings of Managing Committee of such
societies including the meetings of Board of Directors and Subcommittees of
the Societies.
[Ref. : Board's letter No. E(G)64
LE 1/2 dated 23.03.1964;E(G)64
LE 1/10 dated 22.11.1965]
3.
4.
To
attend Court(s) in connection with Cooperative Society matters;
5.
To
contact and settle matters with Registrar or other State officials at the
instance of Railway Administration;
6.
To
attend any special meeting which may be convened by the Railway
Administration;
7.
To
contact Civil authorities for lifting weekly quota for fair price shops etc.;
[Ref.: Board's letters No. (G)64
LE 1/22 Pt. dated 11.12.1964, 31.01.1966 and 17.06.1966]
[Ref: Board's letter No. E(G)64
LE 1/10 dated 18.02.1967]
[Ref: Board's letter No. E(G)64
LE 1/10 dated 18.02.1967]
i. attending
regular monthly meetings of the Cooperative Societies held at the Hqrs of the
Societies and
ii. on
occasions mentioned in para 3 above.
[Ref: Board's letter No. E(G)64
LE 1/10 dated 20.03.1968]
[Ref: Board's letter No. E(G)70
LE 1-2 dated 16.11.1970]
[Ref: Board's letters No. E(G)70
LE 1/2 dated 21.01.1971, and 03.09.71]
[Ref: Board's letters No. E(G)64
LE 1/22 Pt. dated 11.12.1964 and E(G)86
LE 1-3 dated 03.08.1986 (RBE 146/86)]
[Ref : Board's letter No. E(G)64
LE 1/2 dated 23.03.1964]
ANNEXURE – 'B'
Note: Special casual leave
connected with sterilisation operations, recanalisation under the Family
Welfare Programme may be prefixed as well as suffixed to regular leave or
casual leave. Special casual leave should be prefixed either to casual leave
or regular leave and not both. Similarly, special casual leave may be
suffixed either to casual leave or regular leave and not both. The
intervening holidays and or Sundays may prefixed/suffixed to regular leave,
as the case may be.
[Ref: Board's letter No. 78/H(FW)9/5
dated 11.06.81]
ANNEXURE 'C'
Grant of Special Casual Leave to
Railway servants for participation in Sports events.
List of Championships/ Tournaments
approved by RSCB where participation treated as duty.
ANNEXURE - 'D'
Grant of Special Casual Leave to
Railway Servants for Attendance at Meetings etc. of the Trade
Unions/Federations
Special Casual Leave is granted to
cover the period of absence of Railway servants attending
i. PNM
meetings at the Zonal level. Divisional level;
- Meetings are held quarterly at
the Zonal level and once in two months at the Divisional level;
- PNM meetings at the Railway
Board's level - Attendance treated as duty vide Board's letter No. E(LR)I
84/NM1/5 dated 10.10.84. However for discussion at Board's level no issues
arising out of PNM meetings. Special Casual Leave will be granted to the
representatives.
- Representatives attending the PNM
meetings at the Zonal/Divisional level should be given special casual leave
to enable them to be available at the place of PNM meeting one day in advance
of the date of meeting for consultation amongst themselves and for the days
of the meeting.
[Ref: Board's letter No. E(LR)I 79
NM1/57 dated 14.02.1980]
ii. Organisational
meetings at the Zonal level;
iii. Organisational
meetings of affiliated Federations;
iv. Staff
Side consultations connected with Joint Council meeting at the National level
under the JCM Scheme.
- Special casual leave of not more
than 5 days in a year to a Railway servant who is a Member of the Joint
Council. To be granted at the request of the Leader of the staff side. In
addition Leader of the Staff side and one Secretary from the Staff side, designated
as such by the Leader, may be granted special casual leave of not more than
10 days in a year, for preparing staff side cases.
[Ref: for items No. 4 + Board's
letters No. E(L)66 NM 1/21 dated 25.01.1967]
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