RBE No. 09/2026
GOVERNMENT OF INDIA/ भारत सरकार
MINISTRY OF RAILWAYS/रेल मंत्रालय
(RAILWAY BOARD/रेलवे बोर्ड)
No. E(G)2025/FE1/1
New Delhi, dated: 30.01.2026
The General Managers,
All Indian Railways/Production Units.
(As per standard list)
Sub: Eligibility for taking membership of Professional Institutes/Societies and reimbursement of membership fee on pro-rata basis for officials in the last year of service.
Ref: Board's letter No. E(G) 2017 FE-1/2 dated 06.01.2018 (RBE No. 01/18).
The issue of whether officers and supervisors could avail of the reimbursement facility when taking membership at the fag end of their career was previously considered by the Board in 2018, and it was decided that no claim for reimbursement of membership whether for new or renewal shall be allowed if the claim pertains to the last year of the service of the official. Accordingly, instructions were issued vide Board's letter under reference.
2. It has been decided to modify RBE No. 01/18 and allow 90% reimbursement of the annual membership fee on a partial/pro-rata basis for both renewal and fresh annual membership, up to the actual date of retirement.
The amount (A) for pro-rata reimbursement of the Annual Subscription fee (New/Renewal) during the last year of service may be calculated using the following formula:
Remaining months of service A = 12 x90% of Annual Subscription fee
For example, if an official has 6 remaining months of service and the annual subscription fee is Rs. 10,000/-, the eligible reimbursement amount would be Rs. 4,500/-.
3. Further, it is clarified that no reimbursement will be allowed for taking membership of any Institute/Society on a lifetime basis in the last year of service.
4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
5. Hindi Version will follow.
(Neilam Yadav
30/01/2026
Director Estt. (G.)
Railway Board
No. E(G)2025/FE1/1
New Delhi, dated: 30.01.2026
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