Guidelines for e-Pass/PTO Module of HRMS.

 Central Railway ने Railway employees और pension beneficiaries के लिए HRMS में e-Pass/PTO की सुविधा से संबंधित महत्वपूर्ण guidelines जारी की हैं। दिनांक 13 अगस्त 2026 के इस आदेश में Railway Board के 29.05.2026, 15.07.2026 और 31.07.2026 के निर्देशों के आधार पर Retired Railway Employees, Family Pensioners/Widow Pass Holders तथा Serving Divyang Employees के लिए Pass/PTO प्राप्त करने की प्रक्रिया को स्पष्ट किया गया है। 

आदेश के अनुसार eligible beneficiaries को उनकी सुविधा के अनुसार HRMS अथवा Manual System से Pass/PTO प्राप्त करने की अनुमति दी जा सकती है। जहां manual passes जारी किए जाते हैं, वहां printing facility, Helpdesk/Facilitation Centre आदि उपलब्ध कराने के निर्देश दिए गए हैं ताकि pensioners, family pensioners और Divyang employees को किसी प्रकार की असुविधा न हो।

 यह व्यवस्था 06 महीने बाद review की जानी है। साथ ही, यह relaxation उन pensioners/family pensioners पर लागू नहीं होगी जो पहले से HRMS के माध्यम से Pass प्राप्त कर रहे हैं, जिसमें वे कर्मचारी भी शामिल हैं जो service के दौरान HRMS से Pass ले रहे थे।

मुख्य बात

1. HRMS Pass/PTO:

Railway Board ने सभी employees और retirees के Pass को HRMS के माध्यम से generate करने की व्यवस्था की थी।

2. Manual Pass का विकल्प:

Retired employees, Family Pensioners तथा Serving Divyang Employees को उनकी सुविधा के अनुसार HRMS या Manual System में से विकल्प दिया जा सकता है।

3. Helpdesk/Facilitation Centre:

Manual Pass जारी करने वाले locations पर आवश्यक सुविधा और helpdesk/facilitation centre उपलब्ध कराने के निर्देश हैं।

4. Printing Facility:

Manual/pre-printed Pass जारी करने वाले Pass Issuing Centres में printing facility सुनिश्चित करनी है।

5. 6 महीने बाद Review:

यह व्यवस्था 06 months के बाद review की जाएगी।

6. महत्वपूर्ण अपवाद:

जो pensioners/family pensioners पहले से HRMS के माध्यम से Pass ले रहे हैं, उन पर यह relaxation लागू नहीं होगी।

Provisioning of Legacy Training Data on HRMS.

भारत सरकार / GOVERNMENT OF INDIA

रेल मंत्रालय / MINISTRY OF RAILWAYS

रेलवे बोर्ड / RAILWAY BOARD

No. 2025/E(Trg)/30/18

New Delhi, dt: 10.03.2026

The General Managers, All Indian Railways.

Sub: Provisioning of Legacy Training Data on HRMS. 

Ref.: Railway Board's letter of even no. dtd 24.12.2025.

As part of the HRMS, Training Module has recently been launched as a dedicated digital platform designed to plan, process, monitor, and manage training activities in a systematic and transparent manner. It is intended to serve as a centralized repository of training information and facilitate effective monitoring, planning and analysis of training requirements across Indian Railways.

2. Vide Railway Board's letter dtd 24.12.2025 under reference, instructions were Issued to ensure all training courses and nominations thereto are processed through HRMS only. Training programmes processed through the Training Module automatically capture the training profile data of the concerned employees. However, legacy training data in respect of individual employees is also required to be entered on the portal to enable comprehensive tracking of their skills, competencies, certifications and learning history.

2.1. To facilitate the same, a provision has been made in HRMS enabling individual employees to enter details of training programmes undertaken by them in the past. A step-wise procedure for entering the requisite information is enclosed as Annexure.

3. All railway units are requested to create adequate awareness among officials so that they may update details of various training programmes undertaken by them in the past on the portal, following the procedure indicated in the Annexure.

Digitally signed by Jitendra Kumar Date: 10-03-2026 18:54:42 (Jitendra Kumar) wy. Director (Training) Railway Board.

Ph No. 011-23047251

Copy to:

All Officers and Staff in Railway Board.

Training Branch, Room No. 359-C, 3 Floor, Rail Bhawan, Ministry of Railways, Raisina Road, New Delhi-110001

e-mail: trainingbranch.rb@gmail.com

Window for corrections in data entry in Transfer (UDIT) Module.

 GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS 

(RAILWAY BOARD)

No. PC-VII/2025/HRMS/27

New Delhi, dated: 03.10.2025

To,

The Principal Chief Personnel Officers,

All Indian Railways/Production Units

(As per standard mailing list)

Sub: Window for corrections in data entry in Transfer (UDIT) Module.

Ref: Board's letter No. PC-VII/2024/HRMS/34 dated 02.06.2025

The upgraded version of the Transfer Module of HRMS i.e. UDIT was launched in June 2025 to comprehensively cater to all the administrative processes related to various types of transfers in Indian Railways. In order to operationalize the UDIT Module, Railway Units were required to input the data regarding outgoing and incoming priority numbers of the applications under process and accordingly assign priority numbers to all the fresh applications. Sufficient time and necessary hands on training was provided to the Railway units to carry out the necessary processes and data migration on UDIT Module.

Launch of Assessment of suitability sub-module of HRMS

 GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

No. PC-VII/2025/HRMS/25

New Delhi, dated: 30.06.2025

To,

Principal Chief Personnel Officer, All Indian Railways/PUs/TIs. (As per standard mailing list)

Sub: Launch of Assessment of suitability sub-module of HRMS.

This is to inform that the Assessment of suitability sub-module has been developed and tested by CRIS as a part of the Cade Management Module of HRMS. Training on the said sub-module has also been imparted to all the Railways and Field Units as per Board's letter of even number dated 24.06.2025.

Launch of UDIT (Unified Digital Interface for Transfer) Module of HRMS.

GOVERNMENT OF INDIACentral government jobs

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

No. PC-VII/2024/HRMS/34

New Delhi, dated: 02.06.2025

To,

Principal Chief Personnel Officers,

All Indian Railways/PUs/TIs.

(As per standard mailing list)

Sub: Launch of UDIT (Unified Digital Interface for Transfer) Module of HRMS.

The upgraded version of Transfer Module of HRMS i.e. UDIT (Unified Digital Interface for Transfer) has been launched by incorporating various additional features, as decided by Railway Board.

Regarding Sanctioning of leave through Leave Management Module of HRMS

भारत सरकार GOVERNMENT OF INDIA

रेल मंत्रालय MINISTRY OF RAILWAYS 

(रेलवे बोर्ड) (RAILWAY BOARD)

Office Order No. 13 of 2025

Sub: Sanctioning of leave through Leave Management Module of HRMS.

Leave module of HRMS is still in its early phase and few system improvements are underway including the linkage of leave module with salary module, following process, in supersession of Office Order No. 28 of 2024, would be adhered to with respect to sanctioning of leave through HRMS during the interim period:-

Railway Board Guidelines for Modifications in the e-Pass Module of HRMS

GOVERNMENT OF INDIA (भारत सरकार)

Ministry of Railways (रेल मंत्रालय)

Railway Board (रेलवे बोर्ड)

File No. PC-VII/2020/HRMS/6

New Delhi, dated: 06.02.2023

The General Managers,

All India Railways & Production Units,

(As per mailing list)

Sub: Modifications in the e-Pass Module of HRMS

Launch of Duty Pass Module of HRMS on pilot basis

GOVERNMENT OF INDIA (भारत सरकार)

MINISTRY OF RAILWAYS (रेल मंत्रालय)

RAILWAY BOARD) (रेलवे बोर्ड)

No. PC-VII/2024/HRMS/38                                             New Delhi, dated : 14.11.2024

Principal Chief Personnel Officers

All Indian Railways

(As per standard mailing list)

Sub : Launch of Duty Pass Module of HRMS on pilot basis

Duty Pass Module of HRMS has been developed to enable application and generation of Duty Passes through HRMS and facilitating booking of tickets on the same digitally. It was launched on pilot basis in Railway Board’s office and DLI Division of Northern Railway.

Operationlization of Leave Management Module of HRMS in Indian Railways.

GOVERNMENT OF INDIA (भारत सरकार)

MINISTRY OF RAILWAYS (रेल मंत्रालय)

RAILWAY BOARD (रेलवे बोर्ड)

RBE No: 94/2023

PC-VII No. 209

No. PC-VII/2023/HRMS/11                    New Delhi, Dated: 27/07/2023

The General Managers,

All India Railways & Production Units, 

(As per mailing list)

Sub: Operationlization of Leave Management Module of HRMS in Indian Railways.

Development and testing of Leave Management Module of HRMS have been completed and is being operationalised w.e.f. 1" August, 2023. The salient features of the Module are placed at Annexure 'A'.

Implementation of Leave Management Module of HRMS

GOVERNMENT OF INDIA (भारत सरकार)

MINISTRY OF RAILWAYS (रेल मंत्रालय)

RAILWAY BOARD (रेलवे बोर्ड)

File No. PC-VII/2023/HRMS/11                                                       New Delhi, dated: 23.11.2023

The Principal Chief Personnel Officers,

All Indian Railways/PUs

(As per standard mailing list)

Sub: Implementation of Leave Management Module of HRMS

Vide Board's letter dated 27.07.2023 (RBE No. 94/2023), Field Units were advised to complete the updation of the initial balance of leave by 31.12.2023 and to get the same vetted by Accounts department. However, it has been observed that the progress has been extremely slow. To ensure that the automation of leave process is completely digital, updation and vetting of initial leave balance is of utmost importance. Therefore, it is again advised that the process of updating and vetting of leave balances may be expedited and the same may be completed at the earliest.

Implementation of Manpower Planning sub-module of Cadre Management Module of HRMS reg.

GOVERNMENT OF INDIA

 MINISTRY OF RAILWAYS

 RAILWAY BOARD

No. PC-VII/2021/HRMS/30

New Delhi, dated: 11.03.2024

To,

General Managers, All Indian Railways, (As per standard mailing list)

Sub: Implementation of Manpower Planning sub-module of Cadre Management Module of HRMS reg.

Ref: Board's letter No. PC-VII/2021/HRMS/30 dated 27.02.2024

Kindly refer to Board's letter under reference vide which detailed guidelines regarding launch of Manpower Planning sub-module of Cadre Management with effect from 1 March, 2024 were issued. Consequently, the data entered by the Field Units in the Cadre Management Module was locked.