Master
Circular No. 58
Increments -
Consolidation of Orders
1. The instructions
issued by the Railway Board from time to time, on the subject of Drawal of
Increments of Non-Gazetted Staff were consolidated in Master Circular No 46 issued on
29.06.1992. It has now been decided to supplement these instructions by
covering orders applicable to Probationary Officers in various Railway Services
Gr. A, Efficiency Bar and other clarificatory instructions about ad hoc
increment to officers stagnating at the maximum of their pay
scales.
2. General :
Drawal of
increments is regulated by Rule 1320 (FR 26) R.II. This rule relates
to the counting of service and periods of leave for increments.
The following periods count for increments :
a. Duty
b. Service in another post, other than a post carrying less
pay referred to in clause (a) of Rule 227 (FR
15) R-1
c. All kinds of leave including E.O.L. granted on
i. medical certificate
ii. without medical certificate but due to inability of the
railway servant to join or re-join duty on account of civil commotion, and
iii. for prosecuting higher technical and scientific studies.
d. E.O.L.
taken otherwise than on medical certificate may be allowed by the President or
the competent Authority declared under Rule 1320 (FR
26)R.II to count, if it was taken for any other cause beyond the control of the
railway servant.
e. Deputation
out of India under Rule 1339 (FR
51) R.II
f. Foreign
service.
g. Joining
time in continuation of duty
h. Joining
time in continuation of leave if the last day of the leave immediately before
the commencement of joining time counts for increment in that post.
Note: 1. In respect of
a post on which the Railway servant was officiating, service in a higher post
counts for increment in the lower offg. post if he is re-appointed to the Lower
offg. post or is appointed or re-appointed to a post in the same time scale.
The period will however be restricted to the period during which the railway
servant would have officiated in the lower post but for his appointment to the
higher post.
2. Certificate
of continued officiation but for proceeding on leave is necessary in respect of
periods referred to in (c) (d) (e) above.
3. In respect of
a post on which the Railway servant was officiating the period counting for
increment will be restricted to the period so long as he would have continued
to officiate in that post or a post in the same time scale, but for his going
on foreign service.
4. Contract
officers will be treated as officiating Government servants but the certificate
of continued officiation will not be necessary in respect of posts in which
they are on contract. Such a certificate will however be necessary, in respect
of the posts in which they are officiating.
3. Grant of
advance increment to Probationary Officers in Railway Services Gr. A on passing
departmental exams.
Consequent to
introduction of Revised Pay Scales, based en recommendations of 4th Pay
Commission, the directly recruited Probationary Officers in the various Railway
Services Gr. Anamely IRAS, IRTS, IRSE, IREE, IRSME, IRSSE, IRSS and IRPS in scale
2200 – 4000 may be granted advance increments as under : —
a. Ist
increment raising pay from Rs. 2200 to Rs. 2275 be granted on passing the
Foundation Course (Phase 1) exam. of Railway Staff College, Vadodara.
b. 2nd
advance increment raising pay from Rs. 2275 to Rs. 2350/- on passing either of
the exams. listed at (i), (ii) and (iii) given below:
i. First
departmental exam.
or
ii. Exam.
of Railway Staff College, Vadodara (Phase II)
and
iii. Language
exam unless exempted.
In case a
Probationer fails to pass any of the above exams, he shall not be granted
further increment till he passes the exam. After the grant of advance
increments as above, the pay of the officer concerned will be regulator
according to his position in the time scale and the next increment raising pay
from Rs. 2350/- to Rs. 2425/- will accrue only on satisfactory completion of
the specified period of probation and confirmation. Even on confirmation, the
increment at Rs. 2425/- will be admissible only on completion of 3 years
service.
[No. PC-IV/87/FOP/9 dated 1.10.1987. (RBE
244/1987)]
4. Regulation of increments of Probationers.
Where the normal
probationary period itself is more than 12 months on confirmation, the officer
may be given the increments which he would have drawn but for his probation and
arrears in this regard may also be allowed to the officer. In cases where the
period of probation is extended on account of failure to pass the departmental
examination, while there/is no objection to regulate the Pay and increments, on
confirmation at the end, for the extended probationary period, on the basis of
what the officer would have drawn but for his probation, no arrears on this
account should be allowed to him for the period prior to the date of
confirmation. This would mean that the increment of the officer is withheld
without cumulative effect for failure to pass the departmental examination and
cannot be considered as Penalty under Railway Servants (D&A) rules.
5. Date of
increment after introduction of Railway Servants (Revised Pay) Rules, 1986, in
respect of officers belonging to various Organised Gr. ARailway Services who
were promoted from Junior Scale to Senior Scale on regular basis from a date
prior to 01.01.1986 and whose pay on promotion to senior scale was fixed under
the Concordance Table. If their date of increment in senior scale did not fall
in 1986 under the rules governing concordance table.
In such cases,
the pay in the revised scale will be fixed with reference to the pay drawn on
01.01.1986 and the next increment will be granted on 01.01.1987. In this regard
an illustrative case is given. Cases of increment having been granted in the
revised scale after 01.01.1986 but earlier than 01.01.1987 in the type of cases
mentioned above would require review and suitable action should be taken to
recover basic pay and consequent allowances. In regard to junior scale officers
who are promoted on regular basis in senior scale, on or after 01.01.1986,
their pay in the revised scale should be fixed under the normal rules, i.e.
under Rule (FR 22-C) R.II and the increment in the higher post granted after
completion of 12 months qualifying service.
[No. PC-IV/88/Increment/2 dated 19.9.1988. (RBE
212/1988)]
6. Drawal of increment from 1st of the month in
which it falls due.
In the case of
initial appointments/promotions accruing after 01.11.1973, it is inherent in
the orders that the first increment will be drawn earlier before completing the
normal incremental period of 12 months. All increments falling after 01.11.1973
will be drawn prematurely from the 1st of the month and will be reckoned for
all purposes as the normal date of increment. These orders are also applicable
to work charged and industrial employees who are not engaged on a casual basis.
7. Regulation
of increment in cases in which there is postponement due to employees
proceeding on leave without pay which is not counted for increment.
The postponement
of normal increment will be worked out as per extant rules and orders. If the
postponed increment falls on any date of a month, it will be granted from the
1st of that month.
8. Regulation of
increment when certain period of service is treated as dies non
Dies nonwould
have as much effect as Extra-ordinary leave without pay and the increment would
be regulated accordingly.
9. Periods of
service at the same stage in broken spells:
Period of
service at the same stage count for increments. If by counting broken periods,
the date of next increment falls due on a date later than 1st of the month it
will be payable from the 1st of the month in which the next increment falls
due, after counting the broken periods equal to one year, provided the Railway
servant has also been holding the post from the first of that month to the date
it falls due. In case he is not holding the post on the first of the month, the
increment will be granted from the date it falls due.
10. Regulation
of increment when the normal increment is withheld for specified period and the
period of such penalty expires after 1st of the month.
Increments in
such cases will be granted/restored from the date the penalty ceases.
11. Increment
due shall not be drawn till the Railway servant on leave/joining time returns
to duty/joins the new post.
An increment
falling due during leave/joining time shall not be drawn till the Railway
Servant returns to duty. This is because the Railway Servant during leave is
entitled to draw only leave salary/joining time pay equal to the pay which was
drawn before relinquishment of charge in the old post. This will not however
have the effect of postponing the future increments provided that the portion
of the leave period falling after the due date of increment counts for
increments.
12. When the
officiating pay of a railway servant is fixed below the minimum of time scale,
he must not be treated as having effectively officiated in that post and the
period during which he drew that pay will not count for increment in that
scale.
( Rule 1329 (FR 35) R-11
13. Stagnation Increment :
All Railway
Servants in Grade A, B, Cand ’D’ services/posts who have opted for RS(RP)
Rules, 1986, the maximum of whose pay scale does not exceed Rs. 6700/- and who
may reach the maximum of their revised scale of pay shall be granted one
stagnation increment on completion of every 2 years at the maximum of the
respective scales. The stagnation increment shall be equivalent to the rate of
the increment last drawn by them in their pay scales and shall be treated as Personal
pay. A maximum of three such increments shall be allowed. The pay plus
stagnation increment shall in no case exceed Rs. 7300/-
[No. PC-IV/87/INC/3 dated 03.08.1987(RBE 201/1987)]
14. The
stagnation increment should also be taken into account for the purpose of
fixation of pay on promotion to higher grade/post. This is effective w.e.f.
30.09.1993.
[No. PC-IV/87/Increment/3 dated 30.11.1993 (RBE
169/1993)
PC-IV/87/Increment/3 dated 30.11.1993 (RBE 170/1993)]
PC-IV/87/Increment/3 dated 30.11.1993 (RBE 170/1993)]
15. Deleted.
16. Regulation
of stagnation increment when a person is appointed on promotion to a higher
post but is not allowed the pay in the scale of pay of higher past and instead
is allowed only charge allowance.
In such
situations, he may be allowed stagnation increments as and when it becomes due
in the lower post subject to the condition that charge allowance is reduced to
that extent. For example, an officer in the scale of Rs. 5900-6700 and drawing
pay of Rs. 6500/- when appointed to a post carrying scale of Rs. 7300-7600 will
be entitled to Rs. 6500 plus Rs. 500 on account of charge allowance. If he were
drawing one stagnation increment in Gr. 5900-6700 or becomes entitled to the
stagnation increment, his pay fixation would be Rs. 6700/- plus Rs. 200 on
account of stagnation increment and Rs. 300 on account of charge allowance. The
charge allowance would get reduced to Rs. 100/- if he were entitled to two
stagnation increments.
[No. PC-IV/87/Increment/3 dated 9.1.1991. (RBE
7/1991)]
17. Where a
railway servant had stagnated exactly for one/two years at the maximum of the
pre-revised scale of pay as on 01.01.1986, he shall be granted additional
increments on 01.01.1986 under the 3rd or 4th Proviso to Rule 8 of RS(RP)
Rules, 1986.
[No. PC-IV/87/Increment/2 dated 10.9.1987. (RBE
229/1987)]
18. In cases
where the Railway servants reached the maximum of the pre-revised scale (having
annual increments) after 1.1.1985 the next increment in the revised scale shall
be granted on the completion of service for the full incremental period for
increment as prescribed under rules, from the date on which he reached the
maximum of the existing scale. In cases where a railway servant drawing pay in
the pre-revised scale having biennial increment reached the maximum of the
scale after 1.1.1985, the next increment in the revised scale will be
admissible on completion of service for the full incremental period for
increment as prescribed under rule 2022 FR 26-RII from the date of election of
revised Scale of pay.
[No. PC-IV/87/INC/3 dated 03.08.1987(RBE 201/1987)]
19. Grant of
benefit of ad hoc increment/stagnation increment to employees drawing fixed pay
in the pre-revised set up prior to 1.1.1986
Since a fixed
pay is not a time scale and there is no periodical increment available it
cannot be said that the officer had stagnated in that scale at the maximum as
there was no minimum or maximum irrespective of number of years spent at such
pay. Accordingly, the benefit of proviso 3 or 4 to Rule 8 of RS(RP) rules 1986
is not admissible to a railway servant holding a post with a fixed pay on
1.1.1986 in the pre-revised set up.
20. The period
of 2 years for this purpose will count from the date the employee reaches the
maximum of the scale after the grant of last increment.
[No. PC-IV/87/Increment/2 dated 18.5.1987. (RBE
122/1987)
No. PC-IV/87/INC/3 dated 03.08.1987(RBE 201/1987)]
No. PC-IV/87/INC/3 dated 03.08.1987(RBE 201/1987)]
21. The personal
pay being of the nature of an ad hoc benefit and having regard to the need for
simplifying calculations, it has been decided that all such periods of leave
including E.O.L., Joining time and period of suspension could also be included
while computing the two years period from the date of reaching the maximum of
the scale.
22. The period
of officiation in the higher post on an ad hoc basis will also be taken into
account for counting the 2 years stagnation at the maximum of the scale of the tower
post and on reversion, the employees will be granted benefit of stagnation
increment if the period of stagnation is 2 years or more.
[No. PC-IV/87/Increment/3 dated 2.1.1989 (RBE
4/1989)]
23. The benefit
of stagnation increment will also be admissible in the selection grade
(non-functional)
3/1 [No. PC-IV/87/Increment/3 dated 2.1.1989 (RBE
4/1989)]
24. In case of
employees who have opted for grade pay plus Deputation (duty) allowance, (while
on deputation), deputation (duty) allowance will be determined with reference
to the basic pay alone and stagnation increment will not be taken into account
for this purpose. However, the benefit of stagnation increment will be admissible
in the scale of the cadre post, subject to fulfilment of all other conditions.
In case the employee has opted for the scale of the deputation post, the
stagnation increments will also be admissible in the scale, subject to
fulfilment of all other conditions.
25. The
employees against whom disciplinary cases are pending will be allowed the
stagnation increment in the same manner as annual increment.
[PC-IV/87/Increment/3 dated 30.09.1993 (RBE
144/1993)]
26. An employee
on being eligible for this benefit of Personal pay cannot refuse it, on the
ground that he will be put to hardship because of reduction in his total
emoluments by grant of Personal Pay.
27. An official
who has declined promotion to next higher post permanently or temporarily would
also be entitled to ad hoc increment, if he has continued to draw the maximum
of the scale for 2 years.
28. The benefit
of ad hoc increment may be given to a railway servant who is debarred from
further promotion due to bad record of service.
29. The pay of a
railway servant who elects revised scales of pay from the date he would have
become entitled to stagnation increment in the pre-revised scale shall also be fixed
under Rule 7 of RS(RP) Rules, 1986 and the date of his subsequent increment
will be fixed under Rule 8 of RS(RP) Rules, 1986. This option will be available
only to those Gr. B, C & D railway employees who would have become entitled
to stagnation increment during 1986.
[ No. PC-IV/87/Increment/3 dated 25.9.1990. (RBE
166/1990)]
30. Premature Increments.
Where the
application of normal rules gives rise to extreme hardship or difficulties, the
competent authorities may in their discretion fix the pay of a railway servant
at a stage higher than that permissible under Rule 1313 (FR 22(1))-R. II by invoking
powers under Rule 1321 (FR 27) R. II. There are however
certain limitations to the use of their discretion, for example it is a long
established convention that Rule Rule 1321 (FR 27) R. II should not be resorted
to, in any case in order to give higher initial pay than that recommended by
the U.P.S.C. The powers to disregard the provisions of Rule 1313 (FR 22(1))-R. II must be
exercised with discrimination. Recourse should not be taken to Rule 1321 (FR 27) R. II so often to
reduce Rule 1313 (FR 22(1) to a mere nullity.
31. The powers under Rule 1321 (FR
27) R. II shall not be used to grant premature increments in the following
cases:
i. as reward for meritorious work.
ii. in
disregard of the advice given by Ministry of Finance / associate
Finance, in any individual case of fixation of pay.
iii. in
disregard of the normal rules governing fixation of pay except in cases of
hardship or where the circumstances are unusual.
iv. to
take into account the monetary equivalent of certain prerequisites allowed,
special pay drawn or deputation allowance granted in a previous post for the
purpose of fixing the initial pay on appointment to another post where such
monetary benefits are not permissible.
These orders do
not however, effect the use of Rule 1321 (FR 27) R. II where specifically
allowed under special Government Orders already in existence., e.g. Grand of
advance increments to stenographers for acquiring higher speed, incentive
increments to accounts staff for passing App.II, App. III and App. IV exams,
incentive increments to railway employees for acquiring higher technical,
scientific and accounts qualifications such as Graduate Diploma in Engineering
(AMIE), Personnel management, industrial relations, ICWA, Materials Management
etc. and incentives for promotion of small family norms etc.
Efficiency Bar
32. Efficiency
Bar is regulated by provisions of Rule 1319 R.II (FR 25)
33. It is a
mechanism whereby Competent Authorities can deny further increments to an
employee, beyond the stage at which Efficiency Bar is prescribed in a time
scale if his performance is unsatisfactory.
34. Crossing of
Efficiency Bar requires the specific sanction of the authority empowered to
withhold increments under Rule 1318-RII (FR 24) or the relevant
disciplinary rules whom the Competent Authority may, by general or special
order authorise in this behalf.
35. However,
stoppage of an official at the efficiency Bar stage in the time scale of pay on
the ground of unfitness to cross the bar is not a punishment under the D&A
rules, but the concerned employee has a right to prefer an appeal against such
an order and the Appellate authority shall consider all the circumstances of
the case and make such orders as it may deem just and equitable.
36. The decision
to enforce the Efficiency Bar should be formally communicated to the official
concerned.
[No. PC-IV/92/EB/1 dated 10.9.1992. (RBE
149/1992)]
37. Procedure
for application/consideration of cases of crossing of E.B.
Cases of
officials approaching Efficiency Bar stage, in a time scale of pay, shall be
considered by a standing committee of three officers for various categories of
staff. The Committee shall be the same, as the DPC constituted for the purpose
of considering cases of confirmation of the railway servants concerned,
provided that if the DPC for considering cases of confirmation had a member of
UPSC thereon, it shall not be necessary to associate him again for considering
cases for crossing of Efficiency Bar. It is not essential for the Committee to
sit in a meeting to consider cases for crossing of Efficiency Bar.
Consideration by circulation of papers, for this purpose, is sufficient. The Committee
shall make its recommendations to the Competent Authority who will take a
decision and pass an Order under Rule 1319 (FR 25) RII.
[No. PC-IV/92/EB/1 dated 10.9.1992. (RBE
149/1992)]
38. For the
purpose of considering cases for crossing the Efficiency Bar, up-to-date
records of performance available at the time of such consideration shall form
the basis. In respect of railway servants in Gr C & D.
i. trade tests wherever these are
being conducted for crossing the E.B. should continue.
ii. where
Confidential Reports are not maintained, the review by the Committee shall be
on the basis of service record and the report of the immediate superior of the
concerned employee.
iii. where
confidential reports are maintained the Committee of three officers appointed
for the purpose shall make a report on the basis of reports of the immediate
superior as well as confidential reports.
iv. Oral/written
tests will not be held in (ii) & (iii) above.
v. Also,
the artisan staff shall not be subjected to a trade test as in (a) above, and
their case shall be processed according to (ii) & (iii) above.
39. In order to
avoid delays in consideration of efficiency Bar cases, the following time
schedule may be adopted:
Months during which the date of crossing E.B. falls
|
Months in which EB cases should
beconsidered by D.P.C.
|
Jan to March
|
Jan
|
Apr to July
|
Apr
|
Aug to Oct
|
July
|
Nov & Dec
|
Oct.
|
It would be
necessary to get the Confidential reports written on priority basis, during the
first fortnight of January (if ACR period is Calendar year) or April (if ACR
period if financial year) for the immediately preceding year, in respect of
persons whose cases have to be considered in Jan/April, so that there is no
delay. In the event of the Committee being convened after a gap of time
following the date on which the official became due to cross the Efficiency
bar, the Committee should consider only those Confidential Reports which it
would have considered, had the D.P.C. been held as per the prescribed schedule.
40. A railway
servant against whom an E.B. has been in force or whose increment has been
withheld for failure to pass a prescribed exam, may be allowed to draw the pay
at the stage which he would have ordinarily reached but for his detention at
the bar or withholding of increment and he may be allowed to draw his future
increments from the original date of increment. In other words, ordinarily the
detention at the E.B. stage or withholding of increment for failure to pass a
prescribed exam will only have the effect of postponing the drawal of increment
above that stage by the time taken in qualifying for crossing that stage. In
particularly bad cases, however, the authority competent to sanction increment
may allow the railway servant to recommend his ascent in the time scale from
the stage at which he was detained only from the date in which bar is removed
or on which he passes the exam.
41. If an
employee is not allowed to cross the E.B. on due date, his case may be reviewed
again next year, with a view to determine whether the quality of his work has
improved and generally whether the defects for which he was stopped at the bar
have been remedied to an extent sufficient to warrant the removal of the bar.
42. In
exceptional circumstances of the type mentioned below, where it may not be
possible to adhere to the limit of one year strictly, action may be taken to
review the cases even before annual review becomes due:-
[No. PC-IV/92/EB/1 dated 10.9.1992. (RBE
149/1992)]
i. when
the appellate authority has reasons to believe that the decision already taken
is incorrect, and
ii. where the annual increment at the EB falls in
the latter half of the year and at the time of deciding the case, the reports
were considered upto the end of the previous year and the subsequent report
justified review of the case
43. If an
official is found unfit to cross the Efficiency bar from the original due date,
the same D.P.C. can consider the report for subsequent year also, if available,
to assess his suitability in the subsequent year. When allowed to cross the
Efficiency Bar at a later date, as a result of subsequent review, his pay shall
normally be fixed at the stage immediately above the Efficiency Bar unless the
competent authority, with the approval of next higher authority, decides to fix
his pay at a higher stage by taking into account the length of service from the
due date of efficiency bar. The increased pay will have effect from the date of
removal of the bar and cannot have retrospective effect and he cannot be
allowed arrears prior to that date. Subject to these limitations regarding
fixations of pay after removal of E.B. he may be allowed to draw the next
increment on the usual date and not after rendering one years service.
44. The above
ruling applies only to the fixation of pay in the time scale in which E.B. has
been applied. A bar applied in the junior time scale of service should not,
therefore, affect an officers pay in the senior time scale. He should be paid
in the latter scale according to length of his service unless his pay in such
scale itself is affected by the operation of Efficiency Bar or by a
disciplinary order passed in accordance with the rules.
45. No orders
are necessary for crossing the Efficiency Bar in lower scale for the purpose of
fixing the pay in the higher post. Similarly, in the case of an employee whose
officiating pay on refixation carries his pay above the E.B. stage in the time
scale of the offg. post, he should be deemed to have automatically crossed the
E.B. at the time of refixation of offg. pay in the time scale of the offg. post
and the question of application of E.B. will not arise.
46. The
disabilities under Rule (FR 17-A)-R II should not stand in the way of an
official, if he is otherwise found suitable to cross E.B.
47. Cases where
an employee becomes due for crossing E.B. even before earning a single report.
When an employee
officiating in a higher post becomes due for crossing the Efficiency Bar in the
scale attached to the higher post even before earning a single report regarding
his performance in the higher post, consideration of his case for crossing the
Efficiency Bar in the scale attached to the higher post in which he is
officiating should be deferred till at least one report about his performance
in that post becomes available and thereafter his case may be taken up for
consideration which should be on the basis of the entire record of service. If
he is found fit as a result of such consideration he may be allowed to cross
the Efficiency Bar retrospectively from the due date.
48. Effect of
advance increments taking the official above Efficiency Bar stage.
If the grant of
advance increments absorbable in future increments takes the employee above the
E.B. stage, it may be granted to him only when he is found fit to cross the
E.B. after consideration of the case.
On the other
hand, if an officer qualifies for advance increments not absorbable in future
increments and the grant of such increments would take him beyond the
Efficiency Bar stage in the time scale, he would be considered for crossing the
Efficiency Bar w.e.f the date of accrual of the advance increments itself.
If crossing the
EB is sanctioned in pursuance of Rule 1319 (FR 25)-RII, the officer would
get the advance increments from the due date. If not the officer will come on
to such stage in the time scale of pay as the competent authority may fix when
the E.B. is subsequently lifted, taking the date of accrual of advance
increments as the due date of crossing the Efficiency Bar.
49. Sealed cover Procedure :
In case of railway
servants
i. under
suspension; or
ii. in
respect of whom disciplinary proceedings are pending or a decision has been
taken to initiate disciplinary proceedings, or
iii. in
respect of whom prosecution for a criminal charge is pending or sanction for
prosecution has been issued or a decision has been taken to accord sanction for
prosecution, or
iv. against
whom an investigation on serious allegation of corruption, bribery or similar
grave misconduct is in progress.
The D.P.C. shall
assess their suitability without taking into consideration the disciplinary case/criminal
prosecution pending or contemplated against them. However, the recommendation
of the D.P.C. shall be kept in a sealed cover. If on conclusion of the
disciplinary proceedings, the railway servant is exonerated of the charges
against him, the recommendations in the sealed cover may be considered by the
competent authority who may lift the Efficiency Bar retrospectively from the
date it originally became due. If the proceedings end in imposition of one of
the miner penalties, the E.B. case may be reviewed by the DPC with reference to
the original recommendations kept in the sealed cover and the circumstances
leading to the disciplinary action and the penalty imposed. The review D.P.C.
shall in such cases, having regard to the circumstances of the case like the
date of the cause of action for the disciplinary proceedings and the nature of
penalty specifically give their recommendations whether the crossing of E.B.
can be allowed from the original due date or from a prospective date only. In
cases where the disciplinary proceedings end in imposition of a major penalty,
the recommendations of the D.P.C. kept in the sealed cover shall not be acted
upon.
50. A railway
servant who is recommended for crossing of E.B. by the D.P.C. but in whose case
any of the circumstance referred to above arise after the recommendation of the
D.P.C. are received but before he is actually due for crossing the Efficiency
Bar will be considered as if his case had been placed in a sealed cover by the
D.P.C.
51. In a case
where railway servant who becomes due for crossing of E.B. is already
undergoing a miner penalty, the D.P.C. shall consider his case taking into
account the overall record, including the circumstances leading to the
disciplinary proceedings and the nature of penalty imposed, and give their
recommendations regarding his suitability for crossing the bar. If however, the
railway servant is undergoing the penalty of withholding of the increment, the
crossing of E.B. shall be given effect to only after the expiry of the period
of penalty.
52. When penalty
of withholding of increment imposed while official held up at E.B. stage.
If an official
on consideration is not found fit to cross the E.B., and before his case could
be reviewed annually, is placed under suspension, and the disciplinary
proceedings against him end up with imposition of penalty of withholding of
increments for a specified period, the case of railway servant for crossing the
E.B. should be reviewed on a date immediately following the date of the order
of penalty and if he is found fit to cross the Efficiency Bar, the stage at
which he would draw pay above the E.B. should also be decided. Once it is done,
the no. of increments commencing from the date of next increment after being
allowed to cross the E.B. can be withheld and the penalty thus enforced. In
case he is not found fit to cross the E.B. from a date immediately after the
conclusion of the disciplinary proceedings, his case should be reviewed with
reference to every subsequent anniversary of the original due date until he is
found fit to cross the E.B. Thereafter the stage at which he should draw the
pay above Efficiency Bar should also be decided upon and the penalty order
enforced, as explained above
.
53. When
increment above E.B is allowed inadvertently.
Increments
granted above the E.B. by mistake should be withheld at once. Simultaneously,
the officials case for crossing the E.B. from the due date should be considered
by the appropriate Committee, taking into account the records of performance
up-to-date. If he is found fit to cross the E.B. from due date, the withheld
increments should be released to him with arrears, if any, pertaining to the
period from the date of release of those increments. If however he is not found
fit to cross the E.B. from the due date, the amount paid to him by way of
increments which were not due to him should be recovered in easy instalments.
54. If the E.B.
test could not be held in time due to administrative reasons or due to the
illness of the railway servant, whether he is governed by the Payment of wages
Act or not, the competent authority is empowered to grant the same from the due
date only when the Railway servant passes the test at the first opportunity.
This would mean that while no increment will be drawn till the railway servant
passes the test, this will be drawn as soon as he does so, with effect from the
due date.
55. Where a
railway servant who was due an increment next above the E.B. quits service
after the date from which the increment was due but before the E.B. test could
be held and where a railway servant proceeds on L.P.R. and the increments next
above the EB falls due while he is on LPR (irrespective of the reasons why he
has proceeded on LPR) the railway servant concerned may be granted the increment
next above the EB if the competent authority is satisfied that the Railway
servant would have crossed the EB but for quitting service or proceeding on
LPR.
56. Authority
Competent to sanction increment above the E.B. in the case of deputationists and
those on foreign service.
In the case of a
State Government employee, on deputation to the Railways or vice versa, and a
Govt. servant on deputation from one department to another or on foreign
service, the authority competent to permit the crossing of E.B. shall be the
parent department or the new employer, according as the Government servant
draws pay in the parent scale plus deputation allowance or in the scale of pay
attached to the post held by him on deputation.
57. Periodical reviews:
At regular intervals,
which may be prescribed by the Railway Board/GMs concerned, the Divisional
Railway Managers, Heads of Departments and GMs and Competent authorities should
review the position obtaining in that Ministry/Railway regarding sanction of
increments above the EB stage in order to see whether the authorities concerned
are being objective and not either too lenient or too strict in enforcing the
E.B.
58. A method
study may be undertaken by the Administrative Ministry/Dept, every three years
or so, to see the working of the system of considering railway servants
suitability for crossing the E.B. and suggest improvements therein.
59. An
illustrative schedule of revised scales introduced under RS(RP) Rules 1986 is
annexed, showing rates of increment in different scales of pay and the stages
of EB for ready reference.
60.
a. White
referring to this circular, the original letters referred to herein should be
read for a proper appreciation. This circular is only a consolidation of the
orders issued from time to time and should not be treated as a substitute of
the originals. In cases of doubt, the original circular should only be relied
upon as an authority
b. Instructions
contained in the original circulars referred to have only prospective effect
from the date of issue, unless specifically indicated otherwise in the
concerned circular. For dealing with the cases, the instructions in force at
the relevant time should be referred to, and
c. If
any circular on the subject has not been superseded but has not been taken into
account white preparing this Master Circular through oversight, the same should
be treated as valid and operative.
Letters/
Circulars relied upon for preparing the Master Circular on Increments &
Efficiency Bar.
9. No. PC-IV/87/Increment/2
dated 18.5.1987. (RBE 122/1987)
10.No. PC-IV/87/INC/3 dated
03.08.1987(RBE 201/1987)
11.No. PC-IV/87/Increment/2
dated 10.9.1987. (RBE 229/1987)
12.No. PC-IV/87/FOP/9
dated 1.10.1987. (RBE 244/1987)
13.No. PC-IV/88/Increment/2
dated 19.9.1988. (RBE 212/1988)
14.No. PC-IV/87/Increment/3
dated 2.1.1989 (RBE 4/1989)
15.No. PC-IV/87/Increment/3
dated 7.8.1990. (RBE 132/1990)
16.No. PC-IV/87/Increment/3
dated 25.9.1990. (RBE 166/1990)
17.No. PC-IV/87/Increment/3
dated 9.1.1991. (RBE 7/1991)
No. PC-IV/92/EB/1
dated 10.9.1992. (RBE 149/1992)
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