RBE 112-2025 Consideration of representation against 'Adverse remarks' recorded in the APAR of a non gazetted railway servant-clarification

RBE No. 112/2025

भारत सरकार GOVERNMENT OF INDIA

रेल मंत्रालय MINISTRY OF RAILWAYS

(रेलवे बोर्ड) (RAILWAY BOARD)

No. E(NG)I-2023/CR/4

New Delhi, dated 29.10.2025

The General Managers (P)

All Zonal Railways & Production Units, etc.

(As per standard list)

Subject: Consideration of representation against 'Adverse remarks' recorded in the APAR of a non gazetted railway servant-clarification.

Ref: Board's instruction dated 24.09.2024 (RBE 89/2024).

1. Attention is invited to Board's instruction under reference, wherein a list of competent authorities to consider representations against adverse remarks recorded in the APAR of non-gazetted railway employees was provided in Annexure-I.

2. Various Zonal Railways have sought clarification on the applicability of the instructions to all levels of non-gazetted employees. The matter has been re-examined, and the following clarifications/corrigendum are issued:

For employees where, the APAR is written and finalized at only one level (e.g. Personal Secretaries, Confidential Assistants etc.) the competent authority to decide such representation will be the next higher authority to the Authority finalizing the APAR.

For employees where, the APAR is written and finalized at two levels i.e. the Reporting and Reviewing Authorities, the competent authority to decide such representation would be the next higher authority to the Reviewing authority.

For employees where, the APAR is written and finalized at three levels, The competent authority to decide such representations will be the next higher authority to the Authority finalizing the APAR.

3. It may be noted that the APAR finalizing authority will be that authority which is the last authority writing the APAR. For APARs which may be considered for promotion to Group B, filling up of Section II of the APAR is necessary, the finalizing authority shall be the authority writing the final remarks of Section II of the APAR.

4. The earlier instructions issued by Board's earlier letter dated 24.09.2024 (RBE 89/2024) stands modified to the extent of above instructions. Past cases decided otherwise not be reopened.

(अजय गोयल / Ajay Goyal)

उप निदेशक-III स्था. (एन) / Deputy Director-III, Estt. (N)

रेलवे बोर्ड/Railway Board

टेली./Tele No. 47224/01123047224

पांचवातल, कमरानं. 536-E (1), रेलभवन, नईदिल्ली-110001, ई-मेल ajay.2097123@gov.in 5th Floor, Room No.536-E(1), Rail Bhawan, New Delhi-110001, E-mail ajay.2097123@gov.in